Job Description

Position Type: Secretarial/Clerical/Secretary Date Posted: 5/6/2025 Location: Dogwood Elementary Job Titles: Building Secretary Department: Clerical Reports to: Building Principal Classification: Nonexempt Summary Secretaries provide clerical support to building staff and maintain school records. Essential Duties and Responsibilities An individual who holds this position must: Make and receives phone calls, takes messages and routes calls Maintain school records and files Type, prepare, distribute and file school records, reports and correspondence Distribute mail for the building Greet office visitors Assist and orient substitute teachers Keep student attendance records Keep staff attendance records Check students in and out of school Assist the school nurse with distribution of medications when necessary File reports with state and federal agencies as required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Qualifications Education High school graduate Certificates, Licenses, Registrations None, however a keyboarding skills test will be administered Skills and Abilities Language An individual who holds this position must have the ability to: Read and interpret documents such as instructions and procedure manuals Write simple and complex reports and correspondence Speak with members of the public, students and other staff members Computation Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages Reasoning An individual who holds this position must have the ability to: Interpret instructions furnished in written, oral, diagram or schedule form Solve problems when such problems have a variety of concrete variables Technology An individual who holds this position must: Have strong computer skills including word processing, and working with spreadsheets and databases Be able to understand and submit online reports to state and federal agencies Have the ability to learn new systems and software Other Skills and Abilities An individual who holds this position must have: Strong interpersonal skills and ability to work closely with a variety of staff members and the public The ability to safeguard confidential information The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands While performing the duties of this position an employee is regularly required to sit, talk and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach and bend and lift and carry up to ten pounds. Close vision ability to look at a computer screen for long periods of time is required. Attendance Consistent and regular attendance is an essential function of this position The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Conditions and Environment The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. Kearney F&RPD

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